SENECA COLLEGE, TORONTO
BUS 203
Business & Human Resources
 
As Taught by Prof. Tim Richardson School of Marketing and e-Business, Faculty of Business
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DETAILED OUTLINE©
Section 5
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Chpt 18
Forms of Interpersonal Communication
  • Oral Communication (page 504 in text)
    • Advantages 
      • immediate feedback
      • easy and fast
    • Disadvantages
      • lack of thoughtful response
  • Written Communication (page 505 in text)
    • Advantages
      • more accurate
      • record of the communication, evidence
    • Disadvantages
      • stop feedback
      • to answer a letter takes more time than oral
  • Nonverbal Communication (page 513 in text)
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Chpt 18
Forms of Organizational Communication
  • Vertical Communication
    • Upwards - from bottom to top
    • from lower management to middle management to top management
    • Downwards - from top to bottom
  • Horizontal Communication
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Chpt 18
Formal Information Systems page 508 in text
 
  • Managerial Approach
    • CIO - Chief Information Officer
  • Operational Approach
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Chpt 18
Electronic Communication page 508 in text
 
  • the ability of companies to effectively use electronic communication goes towards enhancing their business competitiveness
  • important not to concentrate on EC too much since you'll miss out on much of the informal communication
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Chpt 18
Informal Communication in Organizations
  • Communication Networks
    • centralized
    • de-centralized
  • The Grapevine
    • informal communication
    • gossip chain
    • cluster
    • very common due to email
    • many people sharing information related to job security
  • Management by Wandering Around
    • also called Management by Walking Around
  • Nonverbal Communication
    • facial expressions
    • sounds
    • images
    • setting
    • body movements
      • posture
      • distance
      • facing
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. Prof. Richardson teaches INB 524, in which there is considerable discussion of Non Verbal Communication. Some material from that course is provided below for your benefit and enrichment

WTGR

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from
INB 524
 
 
 
 
 
 
 

from
INB 524
 
 
 
 
 
 
 
 
 

from
INB 524


Chapter Six
Oral &
Nonverbal
Communication

 

Non verbal communication
- an important part of high context culture
 http://www.siu.edu/~ekachai/nonverbal.html

Types of nonverbal communication
from Prof. Ekachi's web page

1. General Appearance and Dress: We make judgments about people based on how attractive we think they are. But standards and judgments regarding attractiveness are subject to cultural variations. Clothing and skin color can also influence how we perceive and communicate with others.
2. Body Movements: All cultures have some system for understanding the meaning of movement. The meanings conveyed via body movements may be different in different cultures. 

gestures and body movements on-line quiz
 http://www.getcustoms.com/quiz/lips.html
3. Facial Expressions: People are more likely to interpret facial expressions accurately if they interpret them within the entire communication context. 
4. Eye contact and gaze: Our interpersonal relationships are affected by how we use our eyes. Culture modifies how much eye contact we may engage in and with whom.
5. Touch: The meaning inferred from touch is influenced by such factors as the mood or state we are in, relationship with the toucher, past history, duration of the touch, location of the touch, whether the touch is active or passive. The duration, frequency and location of touch are largely culturally based.
hand gestures mean many different things, check
 http://www.getcustoms.com/quiz/hands.html
6. Smell: Cultures perceives odors differently and assign them different meaning and importance during interaction.
7. Paralanguage: How something is heard and vocalized vary and hold different meanings in different cultures. 

There are three categories of vocalizations: 

  • vocal characterizers (laughing, crying, yelling, whining, yawning); 
  • vocal qualifiers (volume, pitch, rhythm, tone, rate); and 
  • vocal segregates (uh-huh, shh, oooh, mmmh).
8. Space and Distance (proxemics): 
9. Time: 
10. Silence: .
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from
INB 524
 
 
 
 
 
 
 

from
INB 524
 
 
 
 
 
 
 

from
INB 524
 
 
 
 
 
 
 
 

from
INB 524
 
 
 
 
 
 
 
 
 

from
INB 524

kinesics
 
 

Nonverbal
Communication
 

kinesics
 

Non verbal communication

Hidden Aspects of Communication 
 http://daphne.palomar.edu/language/language_6.htm
from Palomar College

"Communication is far more than speech and writing.   Most of us are unaware that we are  communicating in many different ways even when we are not speaking.  The same goes for many other  social animal species.  We rarely learn about this mostly non-verbal communication in school even though it is very important for effective interaction with others.  Growing up in a society, we learn how to use gestures, glances, slight changes in tone of voice, and other auxiliary communication devices to alter or emphasize what we say and do.  We learn these highly culture bound techniques over years largely by observing others and imitating them."

Linguists refer to all of these auxiliary communication devices as paralanguage 

"The most obvious form of paralanguage is body language or kinesics"

"When we speak to another individual or group, the distance our bodies are physically apart also  communicates a paralanguage message.  Proxemics  is the study of such interaction distances and other culturally defined uses of space."

Cultural Use of Time

"Culture tells us how to manipulate time in order to communicate messages.  When you appear for an appointment varies with the custom, social situation, and your relative status.  In North America, if you have a business meeting scheduled, the time you should arrive largely depends on the power relationship between you and the person who you are meeting.  People who are lower in status are
expected to arrive on time, if not early.  Higher status individuals can expect that others will wait for them if they are late."
 

. In urban Canada, (Toronto, Montreal and Vancouver) there is an extremely high percentage of the population that is ethnically diverse - as a consequence, cultural concepts in time vary greatly. In some Caribbean and Latin American cultures, a time for meeting (eg. 8:00 pm) would be considered only a "ballpark" figure and it could be possible that people will arrive at 8:30 pm, 9:00 pm or later and it would not be something you have to apologize for. Ordinarly this is not a problem when people of the same ethnic background are communicating but when the people involved cross over several cultural communities, differing expectations can lead to frustration and disappointment.

WTGR

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Clothing

"clothing has multiple functions.  It is used to provide protection from the elements.   It also is worn for modesty, usually to prevent others from seeing specific parts of one's body.  However, the parts of the body that must be covered vary widely throughout the world."

Gender Differences in Paralanguage

"When traveling to other societies, it is important to understand that there are likely to be significant      gender differences in paralanguage in addition to clothes and adornment.  In North America, for instance, men generally prefer face to face conversations and maintain direct eye contact longer.  In   contrast, women often converse standing side by side but closer together than is typical of men.  Male  hand shakes tend to be firmer.  North American women usually are more restrained in their use of bold  gestures but use more facial expressions (especially smiles) and are more skilled in interpreting them." 

after finishing reading http://daphne.palomar.edu/language/language_6.htm
try "Practice Quiz for Hidden Aspects of Communication"
 http://daphne.palomar.edu/language/quizzes/langqui6.htm#begin
 

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Workplace attitudes

 

the original lyrics of heard it through the grapevine
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http://www.witiger.com/senecacollege/BUS203/grapevine.midi click the media player to the left to hear the song "heard it through the grapevine"

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click to read more
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Chpt 18
Managing Organizational Communication
  • Barriers to Communication
    • Individual barriers
    • Organizational barriers
      • semantics 
      • - words have different meanings with different cultures
      • - words mean differently depending on the level in the organization
      • TMI - too much information
  • Improving Communication Effectiveness
    • Individual Skills
      • developing good listening skills
      • being patient
      • encouragement
      • do your homework to know the topics
    • Organizational Skills
      • following up
      • regulating information
      • - check overload
      • understanding the richness of different media
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Chpt 19
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Chpt 20
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